How to End an Email Professionally

How to End an Email Professionally: 58 Business Sign-Offs

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A sign-off is one way to make an impression after a business email. There’s a lot of difference you can make with the way you end your business email.

 

Most people pay little attention to work-related emails than the important information it contains. For this reason, it is not uncommon to find emails ending with nothing less than “Best” or “Thanks”. 

 

We have all been culprits of this at a point or the other. It is easier and safer to just drop it off and get going. While there’s absolutely nothing wrong with closing as such, if you want to make a lasting impression, that won’t do.
There’s something about awesome email sign-offs that stick to the mind. It’s cool, uncommon and at the same time, professional.

 

We’ll be giving you all you need to know about keeping your emails professional yet creating an impression through sign-offs. Yes, we mean anything other than the usual boring email close-off you’re used to. 

How to End a Business Email Professionally: 58 Sign-Offs to Keep it Professional

Why Do You Need a Professional Email Sign-off

 

It is only fair that to employ these tactics, you first know why you should use them in the first place. If you don’t see reason in them, they may not make as much impact as they should. 

 

You have to first understand your client and the situation to know what to employ and how to use it. In the end, your main goal is to create a lasting impression. 

 

A professional email sign off that is different from the good old ‘best’ or ‘thanks’ would help your situation better. You may be an applicant to a certain company or someone who wants to make an impression on their boss. You may also be trying to get the attention of thousands of potential customers. 

 

Sign-offs would set your emails apart and give you the attention you need. 

Before we move forward to give you the list of sign-offs, we have some rules that would guide you to not making mistakes.

 

Some Rules Guiding Your Signoffs

 

  1. Keep them interested by switching up the sign-offs. If you choose one sign-off, it could get quite a boring overtime then, you’re back to the beginning. If you want to keep up the interest of your clients, give them interesting sign-offs so they keep anticipating your next. 
  2. Keep it short. You don’t want your signoff to distract or overshadow the real message you’re trying to pass across. Your goal is to pass the message and maintain their interest. Don’t overdo it by giving a very long quote. Perhaps, the longer it is, the less they are interested. 
  3. Keep it Professional. You don’t want to get too carried away and forget to keep it professional. As you read further, we’ll provide you with a few sign-offs that you should never use. 
  4. Know when to employ humor. Who says humor can not be used in a professional setting? It absolutely can but you have to know when to dive in with that humorous sign-off. It is advisable to first understand the situation before going ahead.

Now that we are in the clear, here’s what you’ve been waiting for.

 

58 sign-off Ideas that Keep it Interesting and Professional

 
  1. “Best Regards”– This is probably one of the most common sign-offs but it is also one of the best.
  2. “Thank You”– Appreciation would take you a long way.
  3. “Thank You so Much”– This emphasizes your level of gratitude.
  4. “Thanks Again”– It is best used to show continuous gratitude. 
  5. “Many Thanks”-Just another way to end on a grateful note.
  6. “All The Best”– This is cordial and wishful.
  7. “With Gratitude”– keeping it professional and grateful.
  8. “Sincerely”– This is one of the good old’ formal sign-offs. It still holds.
  9. “Respectfully”– best when you’re dealing with higher officials.
  10. “Your(Job Title)”– This could be in the form of –“Your Financial Adviser”. It is also a way to assure them of your position and service.
  11. “Your Name”– this is honestly the best form of signing off in the workplace. People may argue otherwise but it has you written all over it.
  12. “Your Initials”– Initials give you an identity especially in company group emails.
  13. “Cheers”– this has to follow good news otherwise it may seem weird.
  14. “Looking forward to hearing more from you”– While some may disagree with this sign-off calling it “too forward”, we honestly think this is a good sign-off indicating your future interest in the conversation. 
  15. “Congratulations on Your……”– When using this, indicate the event you’re congratulating the person on. If it is an event you heard of elsewhere, it is best to indicate where you heard it from. This keeps the conversation on a personal yet professional level.
  16. “Congratulations on Your Promotion”– It would be appreciated. 
  17. “Enjoy Your (inserts what client has spoken about)”– this is the best way to show that you have been listening and are an active part of the conversation. The recipient would be appreciative and look forward to future conversations.
  18. “Best Wishes”– more good wishes
  19. “Best Regards”– shows that you have the client in the best interest.
  20. “All The Best”– short, well-wishing, precise and professional. This is arguably one of the best ways to sign off on a good note.
  21. “Warmly”– just a simple and humble sign-off.
  22. “Warm Regards”– This is a way to be appreciative or say thank you in a no ‘thank you’ way.
  23. “Warmest Regards”– Just the same as warm regards just with a little more emphasis. You can use any of them as you want. 
  24. “Happy (day of the week)”– common but cordial. 
  25. “Here’s to a Great (day of the week)”– sound just like ‘cheers’ but better.
  26. “Take Care”– This is the most professional but well-meant sign off you can make use of. There’s always a smile after this.
  27. “Wishing you a wonderful day”– it is quite an open expression but still valuable in a professional setting. You also get credit if the day does go well.
  28. “Pleasure catching up with you”– This is an indication that your experience was pleasurable and productive. It is also an appreciative sign-off.
  29. “Thanks for your consideration”– This is best used when asking for a favor or something done. Also used after the favor has been granted or considered.
  30. “I Can’t Thank You Enough”– more ways to show appreciation.
  31. “With Appreciation”– stating your appreciation clearly.
  32. “You’re a LifeSaver”– Using this is a big way of appreciating a client and making them feel special for their actions that favored you. It feels good to be appreciated.
  33. “I Owe You”– used after a favor to show more appreciation.
  34. “Have a Lovely Monday”- This is the best way to cleverly fit in humor and a good wish. It is humorous because nobody likes Mondays. In this way, if the joke is not passed across, the client would still appreciate your wish.
  35. “Happy Friday!”– This would also be received well because everyone in the workforce loves Friday. 
  36. “Sending you Good Vibes”– another way to show that you have their best interest at heart.
  37. “Have a Safe Flight”– A good wish would be appreciated.
  38. “Happy Holidays”– Best used in the festive season.
  39. “Your Friendly (attach your job title)”– attaching a catchy touch to your job title would earn you that attention.
  40. “Keep on, Keeping on”– a way to assure the client that you play on the same team.
  41. “Go (inserts football team your client supports”– this is best especially when its football season or any sports season.
  42. “It was a pleasure catching up with my fellow (insert team name)”– people bond a lot over sports so it’s a good strategy to get going.
  43. “Congrats on Reading this whole Email”– a good way to employ humor and not be received wrongly. 
  44. “The End”– Funny because they are not reading a story. It’ll do just fine.
  45. “Sent from a Prehistoric Stone Tablet”– This was funny the first time and it sure would be funny to use in a professional setting as an ice breaker.
  46. “One Step Closer to Friday. We can do this! (on a Monday)”– This is funny on a Monday and also a way to show that you’re both on the same team
  47. “Tag, You’re it”– a game of tag would sure get your email noticed.
  48. “May Your Day be Full of Coffee”– This is a refreshing way to bond over coffee.
  49. “Hakuna Matata”– a phrase from The Lion King may be cheesy but it’ll do.
  50. “May the Odds be in your Favor”– using a line from “The Hunger Games” to wish someone well would be a home run.
  51. “Your Neighborhood (Inserts Job Title)”– this is a very funny way to use a Spider-Man reference for yourself. 
  52. “May the Force be With You”– Using a star treks line would be a perfect way to end on a personal note but still leave it professional.
  53. “Have a Warm Day (in winter)”– You would sure put a wistful smile on the receiver’s face.
  54. “Hope your Week’s Going Well”– A good checkup once in a while is appreciated.
  55. “Ps. Good Luck on your (Event)”– This is a way to let the person know that you are wishing them the best.
  56. “It was Great Rubbing Minds With You”– When the conversation was impactful and helpful.
  57. “Pleasure Catching up with You”– Used when you’re ending on a good and friendly note.
  58. “Until Next Time”– the Best way to say you look forward to future conversations.

 

Benefits of having a Professional Sign-off

 
  1. Having a professional sign off gives you a professional signature.
  2. It gets you the attention you desire.
  3. It commands respect.
  4. It creates a personal but professional email conversation.
  5. It gives identity to your emails.
  6. It is also the best way to make your recipient look forward to your emails.
  7. It eliminates the stiffness in your professional conversation.
  8. In the case where humor is applied, it is the best ice breaker.

Unprofessional Sign-offs You Should Avoid

 

How to End a Business Email Professionally: 58 Sign-Offs to Keep it Professional

So, signing off with an unprofessional quote could cost you a lot. Not only can your recipient be irked out, but it could also cost you a huge opportunity. A few unprofessional sign-offs would be;

  1. “Love”– This is the worst way to close a professional email. Talk about crossing professional boundaries. This would be the best choice if you aim to ward off the client.
  2. “XoXo”– whichever way you think this would be received, No! Don’t do it. It is not another episode of “Gossip Girl”. Keep it professional.
  3. “Yours or Yours Faithfully”– there can be no acceptable reason as to why you would employ the traditional formal signoff in a professional setting. 
  4. “Ciao”– This can be received in a wrong way so it’s best to steer clear of sensitive sign-offs. The same goes for “adios” and other language sign-offs. Well, unless it is your language.
  5. “More Soon”– This is quite risky just like every other sign-offs that carries a time frame. Unless you’re sure of a response time that fits in, stay off.
  6. “Bye, Felicia”– there are places where this is recommended as a formal sign off. Don’t do it. Your recipient may not get it.
  7. No Sign-Off – this is not something you should attempt even if your goal is not to gain attention. A simple “best” would do.
     

Conclusion

 

Email sign-offs are the best way to show how much you feel about a conversation. It is also a way to keep the conversation going. It adds individuality to an email and there are various ways you can express that without breaking professional bounds.

Our advice would always be to keep it simple, catchy and professional.


Go on!

Make use of any of our 58 and tell us how they were received. It wouldn’t be anything short of amazing.